At OneMeeting by Rock Solid Technologies, our focus is to provide government organizations with the tools and services to help facilitate their legislative processes and promote transparency for their constituents. While OneMeeting solutions are primarily designed as a “data processor” for our clients (meaning that we process data as it is received from the user, without manipulation or change), it’s important that you understand what information we store and preserve to ensure your successful use of our software.
Information Collection and Use
For the use of OneMeeting solutions, we may require you to provide personally identifiable information such as first name, last name, email and password. All passwords are salted and hashed and are not accessible by systems or by staff. Additional personal information can be included at your discretion, but it is not required by OneMeeting. All user data in OneMeeting is encrypted and stored in customer-specific databases hosted by Microsoft Azure.
OneMeeting collects information that your browser sends to us called “log data.” Log data may include information such as your computer’s Internet Protocol (“IP”) address, your browser version, the pages you visit within OneMeeting, the time and date of your visit, and other use statistics. The intent and purpose of preserving log data is to better support and improve our clients’ experience within OneMeeting. Your information is not shared—internally or externally—for anything other than this primary purpose.
Clients leveraging OneMeeting’s streaming solution are required to authenticate their YouTube channel(s) with their OneMeeting solution. This authentication allows for direct access of your video content within your channels and allows OneMeeting and approved third-party applications within OneMeeting to transmit live and recorded meeting content directly to your publicly accessible channels. Authentication is done through the application with prompts requesting email and password information for your YouTube channel(s). OneMeeting preserves the encrypted login/user information and stores an access token as part of the authentication. As the administering user of the OneMeeting solution, you perform the authentication and it can be updated at your discretion.
OneMeeting’s YouTube API Client uses YouTube API Services to create, delete, and upload videos. OneMeeting stores client YouTube access token, YouTube refresh token, YouTube username (encrypted), YouTube password (encrypted), and the YouTube token expiration date in our database, stored within the Microsoft Azure Cloud. The username and password are used to login and provide consent to allow our API Client to create, delete, and upload videos to our customers YouTube channel. The expiration date allows us know when to refresh the access token, with the refresh token used to obtain a new access token. The access token grants us the ability to make the appropriate API calls to create video events, upload videos, and remove videos when a customer deletes a meeting or needs to re-associate a meeting with a different YouTube video.
OneMeeting’s access to client YouTube channels can be revoked either by (1) deleting YouTube credentials from the OneMeeting application, removing all associated YouTube data from the OneMeeting database or (2) by removing OneMeeting’s third party access from their Google Security Settings page.
OneMeeting is committed to the safety and security of your information. All our solutions follow a stringent policy of accessibility of your information by ensuring access to your applications are always done through a secure connection. As the data processor, our goal is to provide the vehicle to manage your data in a secure and accessible way, until that information is ready to be made public to your constituents.
Cookies are files with a small amount of data that is commonly used as an anonymous, unique identifier. These are sent to your browser from the OneMeeting website that you visit and are stored on your computer’s hard drive.